Teambook VS Smartsheet - Teambook (2024)

  • Vincent Lehmann

Teambook VS Smartsheet - Teambook (1)

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Teambook VS Smartsheet: which resource management tool should you choose? In the dynamic world of project management, choosing the right tool can mean the difference between success and failure. Teambook and Smartsheet are popular platforms on the market today. Each of these solutions offers a range of features designed to optimise project planning, collaboration and execution, but they differ in their unique approaches and strengths.Teambook specialises in resource management and capacity planning with a simple and intuitive interface, while Smartsheet offers maximum flexibility and automation capabilities, but with a much less interesting interface, according to user reviews.This article explores the differences and similarities between these two tools, to help you choose the solution best suited to your specific project management needs.

Teambook VS Smartsheet: which one to choose?

The choice between Teambook and Smartsheet will depend on a number of factors specific to your organisation and your project management needs. Here are some considerations to help you make the right choice.

Teambook VS Smartsheet: what they have in common

Project management

These two tools are used to plan, organise and monitor projects. They help project managers to assign tasks, define deadlines and monitor the progress of projects.


Teambook and Smartsheet make team collaboration easier. Members can share information, comment on tasks and work together more seamlessly and efficiently.

Real-time visibility

Both platforms offer real-time visibility of projects and resource availability, enabling project managers to make informed decisions quickly.

Reporting and analysis

Both tools generate detailed reports and analyses on project performance and resource utilisation, helping managers to evaluate and optimise their processes.


Teambook and Smartsheet integrate with other tools and applications commonly used in project management, such as Microsoft Office, Google Workspace and Slack, making it easy to centralise data and ensure workflow continuity.

Visual planning

Teambook and Smartsheet offer visual planning features that help users visualise schedules over periods ranging from several days to several months.


Both platforms are flexible and adaptable to different project types and team sizes, meeting the varied needs of businesses in different sectors.

Teambook VS Smartsheet: the differences

Focus on resource management

    • Teambook focuses primarily on human resource management and availability. It excels at resource allocation and capacity planning.
    • Smartsheet offers a broader approach by combining project management, collaboration and automation with the flexibility of spreadsheets.

Interface and use

    • Teambook stands out for its simple, intuitive visual interface, which is ideal for teams to get to grips with quickly and use on a daily basis.
    • Smartsheet offers a spreadsheet-style interface that may be more familiar to users used to Excel, but which may require a greater learning curve to take advantage of all its advanced features. Generally speaking, feedback from Smartsheet users is not very positive in this respect.

Automation and workflow

    • Smartsheet stands out for its advanced automation and workflow management capabilities, which significantly reduce repetitive manual work.
    • Teambook focuses more on efficient resource planning and visualisation without the same levels of automation as Smartsheet.

Scale and flexibility

    • Smartsheet is designed to be highly flexible and can be adapted to projects of all sizes and types, including complex projects requiring multi-faceted management.
    • Teambook is ideal for teams that need a specific solution for resource and capacity management, with a focus on simplicity and efficiency.

In short, the choice between Teambook and Smartsheet will depend on the specific needs of your team and the complexity of your projects. If your priority is simple, efficient resource management, Teambook will probably be the best option.

Teambook features

Teambook focuses on simplifying team availability management and resource allocation, including drag-and-drop. It is designed to provide a clear overview of team members’ schedules and to optimise the use of resources.In addition, Teambook is an excellent tool for managing skills over the medium term (6-24 months). This gives you an idea of how your plans will affect the business in the short and long term and also gives you an idea of whether you have enough work in progress.Finally, Teambook can be integrated with Zapier, Jira and Slack to make it easier to exchange and synchronise data between different platforms. It also has extensive integrations with various tools and robust APIs for custom integrations. If you’re already working on another tool of this type (Smartsheet or another), migrating all your data to Teambook is very easy. We have everything you need to migrate your data without losing any information.In short, Teambook gives you a clear view of resource usage and enables you to maximise the efficiency of your project teams.

Target users

  • Small and medium-sized enterprises (SMEs) managing multiple projects and resources.
  • For example, creative agencies and marketing teams, or software development teams.
  • Organisations requiring simple and effective resource management.

Teambook is available in most European languages (French, English, German, Italian and Spanish). So is the support. It’s a tool made in Switzerland, unlike most of its British or American competitors. Finally, the data is stored in Europe.

Smartsheet tool features

Smartsheet is a flexible work management platform that combines spreadsheet functionality with project management and collaboration capabilities. It is suitable for projects of different sizes and complexity.

Key features

  1. Spreadsheets and Collaboration: provides a spreadsheet-like interface for real-time collaboration and easy task management.
  2. Automation: includes automation features to reduce manual work, such as automatic reminders and conditional workflows.
  3. Project management: provides tools for project planning, including Gantt charts, calendars and Kanban boards.
  4. Dashboards and reports: Customise dashboards to visualise key data and generate in-depth reports.
  5. Integration: Integrates with a wide range of applications and services, making it easy to harmonise existing business processes.

Teambook VS Smartsheet: how much do these 2 tools cost?


  • Offers a free 30-day trial.
  • Starter offer at $3 per month for planning up to 10 projects to get you started.
  • Pro plans start at $45 per month for 40 projects, unlimited users.


  • Free trial: €0 (limited in time and features)
  • Pro: €8 per month per user
  • Business: €17 per month per user

Conclusion: why choose Teambook over Smartsheet?

Although both Smartsheet and Teambook offer a comprehensive range of project and resource management features, there are significant differences in their usability and user interface that may influence your choice. Smartsheet offers a wide range of features, including project management, workflow automation, advanced collaboration capabilities and extensive integrations. This rich functionality makes it a powerful tool for large organisations and complex projects. However, this complexity can also make Smartsheet less intuitive and less enjoyable to use for teams looking for a quick and easy solution. The spreadsheet-style interface, while familiar to some, may require a greater learning curve to fully master all its capabilities. Teambook, on the other hand, stands out for its simplicity and intuitiveness. Designed specifically for resource management and capacity planning, Teambook offers a clear, user-friendly interface that is quick to learn. Project and team managers can easily view resource availability, reorganise tasks and generate detailed reports without extensive training. This ease of use makes it an ideal solution for teams that value efficiency and simplicity.In conclusion, if you need a powerful tool with advanced project management capabilities and maximum flexibility, Smartsheet is a robust option. However, for teams looking for a solution that is intuitive, fun to use and specifically designed for resource management, Teambook is the optimal choice. Teambook’s simplicity and efficiency allow users to concentrate on managing projects and resources without getting lost in the complexity of the tool.

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Teambook VS Smartsheet - Teambook (2024)
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